to do.
October 7, 2010In a nutshell, I’m awful at keeping to-do lists. And in general, this has never really posed a problem in my life. I’ve never been behind with deadlines at work or at school. Usually, I could do enough planning ahead of time that my deadlines stayed straight in my head. Unfortunately, it seems that this isn’t a very sustainable process when you have many projects to stay on top of. Or rather, I could be way more effective if I had a list.
My issue with to-do lists is that every time I make them, I always feel like I’m spending more time documenting than I spend doing. It’s similar to when I have to clean out my email inbox. It can take over an hour if I let it go too long and I could have spent that time following up to emails rather than organizing. Same thing with to-do lists.
To-do lists have the added complication of determining how specific your to-do list is going to be. For example, I can easily put all my major deadlines onto a list – these are deadlines that could be months away. Then, I can also put on the major intermediate milestones – the deadlines that help lead up to the major deadlines, to make sure you’re on track. Then, there’s a general follow-up I have to do – could involve researching, or testing, or sending it on to someone else. And here’s where it gets tricky. Sometimes that follow-up takes weeks, sometimes days, sometimes it takes ten minutes, sometimes I just can’t tell until I start doing it. Does all this go on my to-do list? What about tiny follow-ups, like answering emails or following up with people who are doing follow-up for me?
People always suggest creating a to-do list at the beginning of the day or the week and outlining the items that you need to get done. But I feel ok about my short term planning. It’s the managing short term deadlines with the long term deadlines with the immediate deadlines that starts getting tough. And actually making it a habit to keep the list up-to-date. I can use a list for a couple weeks, but inevitably, I get busy with too many immediate deadlines and the list just falls apart. So, anyone have any tips?
My problem with to-do lists is that if I keep everything on one list, then it just overflows and I stop looking at it. It’s just too much work to keep having to scan through like 100+ items, never mind maintaining it every day.
Instead I like to spit things up. I keep all my hard deadlines on a calendar. Important emails I need to follow up on get starred(or marked as unread). Then I keep a short day to day todo-list on a whiteboard for stuff I want to get done by the end of day/week.
by Min October 7, 2010 at 2:01 pmGoogle Tasks is pretty good for to-do lists. You can clear out completed tasks.
by Dan October 7, 2010 at 2:44 pmBut isn’t it hard for you to keep three lists up to date constantly?
by klaygenie October 7, 2010 at 7:36 pmIt’s not too bad. I usually only update my calendar once every month or two, since I know most of my major deadlines way ahead. My email kind of keeps itself updated, as long as I mark stuff after I read it.
So the only thing I really need to maintain is the small list for my immediate tasks.
I don’t know though. I think it all depends on what you have problems remembering. My long term memory really sucks, so I spend most of my effort making sure I have something to remind me of stuff that are far off in the future.
by Min October 7, 2010 at 11:28 pmWhat did you say your MBTI type was? Some people live their lives by to-do-lists. Other people function just fine without them. If it hasn’t been a problem, why bother… unless of course, if your MBTI type’s “Self-growth” recommendations says “Make to-do lists”, then you’d think more about it. 🙂
by 泡 October 7, 2010 at 8:01 pmHa. Very funny. I have to bother now because I cannot keep track of everything I need to do. I’ve been trying to continue my usual process for months now and all that seems to happen is I lose track of deadlines and end up doing things at the last minute or forgetting them completely. Both are super terrible.
by klaygenie October 7, 2010 at 8:41 pmWhat about the thrill of crossing things off of the list?? It’s so satisfying, I add unnecessary things to the list just to cross them off. List making is also a great way to procrastinate while telling yourself that you’re being productive. I like to take extra time to make the list look nice – add a border, make fancy numbers, that way the list of impending deadlines doesn’t look so terrifying.
by Liz October 8, 2010 at 9:34 amYou might want to look into the “Getting Things Done” system.
by Eric Mesa October 19, 2010 at 9:26 pmInteresting you say that. I have that book on my shelf. Reading it has been on my to-do list 🙂
by klaygenie October 20, 2010 at 10:13 pmIs it really worthwhile?